Most wedding venues will be pretty well versed on how a band loads in and out of a venue and both the band and the venue should know how to work well with each other to make this process nice and easy. In a lot of cases however,
think about how you organise the room to make your life as easy as possible. For example, if you need the band set up area for extra tables or seating for guests during the dinner or speeches, make sure this area is cleared first so that the band have the most room to set up in.
If possible have your band in the same room as the bar, but at the opposite end. This is of course the ideal situation but one that AKA find works best for keeping the party and the atmosphere going.
Band set-up area
The type of entertainment you can have may be determined by the actual space that is available. A 4 piece band will need at least an area 2 meters deep and 4 meters wide. If your band is larger, a good estimate is to add 1 square meter per band member. Whichever band you decide to book should be able to answer this question for you very easily.
Give your band time. Don’t expect any sized band, even an acoustic duo to be set up in 10 mins. A 4 piece band with lights and PA will take at least an hour, if not more. This works for 2 reasons. Firstly to make sure that the band get a good sound and can be sure everything works. the more time the easier it is to work through any issues why might have. The second is that the last thing you want is a stressed sweaty band playing your first dance.
With timings for the day, think about when the evening guests are arriving and also whether you have organised for any meals to be served during the evening. The point at which the buffet or evening food comes out from the kitchen is when the dance floor will empty. This is really tough for the band, and is also a waste of the great live entertainment you have booked. AKA work with all of their clients to make sure that the flow of the evening is uninterrupted and has maximum impact.
Your band will need a safe power supply. AKA have a minimum requirement of 4 standard wall sockets that are for sole use of the band. This keeps us safe, but also keeps you safe. The more sockets also keeps hiss and hum to a minimum as speakers in particular are very sensitive to bad power.
We have an entire blog dedicated to noise limiters. Click here to be taken straight to it.
The one thing to remember is if you have one, let your band know as soon as you can so they can be sure to work with it and come prepared.
Number of guests
The last thing you want is for the entertainment to be too big for the number of guests in the room. If you having a small gathering, don’t hire a 7 piece band as it will be far too over the top. Equally, an acoustic trio will struggle to keep the energy up for 120 party guests. Admittedly this is very subjective, if you are only looking for a background set then a trio for a drinks reception of 100 is probably right. Like most cases, a band such as AKA will be able to advise you on what is best for your event or party.
If there is the option of a stage for the band take it. This will separate the band a little from the guests and raise them up so everyone can see.
If you venue is made of marble, the sound is going to be loud and maybe quite uncontrollable. This is because hard surfaces reflect sound, which is also why singing in the shower sounds so good! Wood, carpets and soft furnishings or fabrics are your friend at venues where you are having a band. These textures capture the sound and absorb it, making it much more controllable and giving you a much better all round sound. AKA love playing in marquees and barns for exactly this reason.